• Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

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Ascutney Fire District No. 2

 

POSITION OFFICIAL TERM EXPIRES
Moderator George Murray  
Prudential Committee Harold Pyke  
  William Southard  
  Everett C. Bingham  
District Clerk Gloria Murray  
District Treasurer Marion J. Ballam  
Collector Municipal Manager Until Revoked


Regular meetings are held the Second Monday of each month at Martin Memorial Hall.

Annual Meeting: First Tuesday in May
7:00 P.M.
Martin Memorial Hall


 

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2 NOTICE OF MEETING
6:00 PM, Thursday August 10th, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

1. Call to order
2. Changes to the agenda
3. Approve minutes for July 10, 2017
4. Max Frasier’s mobile home park update
5. Pump House repair discussion
6. ERU project update
7. Any other information that can legally be discussed
8. Approve warrant
9. Adjournment

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Thursday, August 10, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee – Everett Bingham, William Southard
and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by Everette Bingham at 6:05 P.M.

2. Approval of the Minutes from July 10th, 2017 Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from July 10th, 2017.
Motion passed 3-0 (Everett abstained because he was not in
attendance at that meeting).

3. Max Frasier’s mobile home park water meter agreement – Ed presented what the costs would be for water installation at the Frasier Mobile Home Park.

4. Pump House repair discussion – Ed stated we received no response on the RFP. If any-one knows of someone that may be willing to do the work, we need to find someone to give an estimate.

5. Warrant – William Southard made a motion to accept the warrant
with expenditures totaling:
Operations = $2020.04
Project = $0
Total = $2,020.04

seconded by Paul Tillman, Motion Passed 3-0

6. Meeting adjourned at 6:38

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, July 10, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

DRAFT MINUTES

Members in attendance:
Prudential Committee – Everett Bingham, William Southard
and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by Ed Morris at 6:05 P.M.

2. Changes to Agenda – Ed asked that item #4 be moved to after Budget
Review, Item # 8

3. Approval of the Minutes from June12th, 2017 Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from June 12th, 2017.
Motion passed 3-0 (Everett abstained because he was not in
attendance at that meeting).

4. Max Frasier’s mobile home park water meter agreement – Reviewed agreement that was approved by the attorney. Ed Said he would talk with Max Frasier.

Everette discussed possibly helping with the cost for the increased revenue in the future. Everett asked Ed to do some more research on the costs of this project.

5. Pump House repair discussion – Ed is working on RFP and trying to get ahold of the prison work crew to get the project done cheaper. There was discussion about the repair costs and how to repair the building. Ed will get pricing and get out the RFP.

6. ERU Project Update- Ed gave an update of the ERU project that Kaitlyn is working on.

7. Budget Update- The budget finished at a total revenue of

8. Approve setting aside $2,500 of surplus for the training of a second water operator- We came in to the year with a surplus. We moved $35,000 of this surplus into reserves last meeting, and Ed recommends setting aside $2,500 for the training of an operator. Paul Tillman made a motion to set aside $2500 for the purposes of training a second water operator, Seconded by Everett Bingham. Motion approved 3-0.

9. Warrant – William Southard made a motion to accept the warrant
with expenditures totaling:
Operations = $2,650.84
Project = $0
Total = $2,650.84

seconded by Paul Tillman, Motion Passed 2-0

10. Meeting adjourned at 6:49

 

REGULAR MEETING OF THE PRUDENTIAL COMMITTEE
ASCUTNEY FIRE DISTRICT #2
6:00 PM, Monday, June 12, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

MINUTES

Members in attendance:
Prudential Committee – Everett Bingham, William Southard
and Paul Tillman
Manager – Ed Morris

1. Meeting was called to order by Ed Morris at 6:02 P.M.

2. Changes to Agenda – None

3. Elect a Chairman- William Southard nominated Everett Bingham
as Chairman, seconded by Paul Tillman. Motion passed 3-0

4. Elect a Vice-Chair- Everett Bingham nominated William Southard
as Vice-Chair, seconded by Paul Tillman. Motion passed 3-0

5. Set Meeting Time and Date – Everett Bingham made a motion to meet the 2nd Monday of every month at 6:00, seconded by Paul Tillman. Motion Passed 3-0

6. Approval of the Minutes from March 13th, 2017 and the Annual Meeting (May 3rd, 2017).
Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from March 13th, 2017.
Motion passed 2-0 (Everett abstained because he was not in
attendance at that meeting).

Motion was made by Paul Tillman and seconded by William
Southard to approve the minutes from the annual meeting held on
May3rd, 2017.
Motion passed 3-0.

7. Loan disbursement update – Mr. Morris stated the process of getting this money was still moving forward. The amount we will receive is just over $40,000 and will be used to add valves in the system so we can isolate smaller sections of the system when there is an issue causing water to be shut down.

8. Approve setting aside Bond payments to reserve account – A Motion was made by Paul Tillman and seconded by William Southard to set aside $35,000 into the districts reserve account for the purposes of having a bond payment set aside.
Motion Passed 3-0

9. Lease Agreement discussion for 5 acres Near Deep Meadow Farms There was discussion about renewing the lease between the Fire District and Jon Cohen. There will be an addition to the last contract to allow fire hydrants to be placed on the system if needed.

10. Max Frasier’s mobile home park water meter agreement - A Motion was made by Paul Tillman and seconded by Everett Bingham to allow the Manager to move forward with the contract presented to allow Max Frasier to add meters to each home in his trailer park. The contract will need to be completed and reviewed by the attorney. Motion Passed 3-0

11. Pump House repair discussion – There was discussion about the rotten siding and need to paint the pump house. It was decided the Manager would get bids to repair and repaint the structure as built.
12. Check Replacement- The manager explained that a second check was written for a lost check and presented the documentation to show the transaction.

13. ERU allocation discussion
- Champlain Oil – 1.5 addition ERU’s were granted to Champlain oil for their expansion. This brought to light the need to adopt a more in depth ERU allocation chart. A motion was made by Paul Tillman and seconded by William Southard to adopt the chart presented. Motion Passed 3-0

- Project – The Champlain Oil ERU allocation also brought to light that we do not have any record of ERU’s already allocated. Mr. Morris asked if he could hire Kaitlyn Morris to do a research project to determine ERU allocations and to add parcel numbers to each account. Paul Tillman made a motion Seconded by William Southard to Hire Kaitlyn Morris for $13.00 an hour to complete the ERU/parcel number project.

14. Any other information that can legally be discussed - None

15. Warrant – Everett Bingham made a motion to accept the warrant
with expenditures totaling:
Operations = $1,535.69
Project = $0
Total = $1,535.69

seconded by William Southard, Motion Passed 2-0

16. Meeting adjourned at 6:51

 

PRUDENTIAL COMMITIEE ASCUTNEY FIRE DISTRICT #2 NOTICE OF MEETING
6:00 PM, Monday, June 12, 2017
MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

1. Call to order
2. Changes to the agenda
3. Elect a Chairman
4. Elect a Vice Chair
5. Set meeting date and time
6. Approve minutes for March 13th, 2017, and Annual Meeting
7. Loan disbursement update
8. Approve setting aside Bond payments to reserve account
9. Lease Agreement discussion for 5 acres Near Deep Meadow Farms
10. Max Frasier’s mobile home park water meter agreement
11. Pump House repair discussion
12. Check Replacement
13. ERU allocation discussion
• Champlain Oil
• Project
14. Any other information that can legally be discussed
15. Approve warrant
16. Adjournment