• Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

  • Town of Weathersfield, Vermont

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Ascutney Fire District No. 2

 

POSITION OFFICIAL TERM EXPIRES
Moderator George Murray  
Prudential Committee Harold Pyke  
  William Southard  
  Everett C. Bingham  
District Clerk Gloria Murray  
District Treasurer Marion J. Ballam  
Collector Municipal Manager Until Revoked


Regular meetings are held the Second Monday of each month at Martin Memorial Hall.

Annual Meeting: First Tuesday in May
7:00 P.M.
Martin Memorial Hall


 

Prudential Committee

ASCUTNEY Fire District #2

NOTICE OF SPECIAL MEETING

FOLLOWED BY REGULARLY SCHEDULED MEETING

6:00 PM, Tuesday, NOV. 14, 2016

MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

 

Agenda for 6:00 PM, Tuesday, November 14, 2016 special meeting of the Prudential Committee of Ascutney Fire District #2.

 

  1. Call to Order
  2. Vote to fill vacant seat on Prudential Committee
  3. Adjournment

 

Agenda for Regularly scheduled meeting of the Prudential Committee of Ascutney Fire District #2, scheduled to follow the special meeting on Tuesday, November 14, 2016.

 

  1. Call to Order
  2. Changes to the Agenda
  3. Approve Minutes for October 10, 2016
  4. Review possibility for excess loan funds
  5. Capital Assets – Third Reading
  6. Route 12 Project Update
  7. Any other information that can legally be discussed
  8. Approve Warrant
  9. Adjournment

ASCUTNEY FIRE DISTRICT #2

prUDENTIAL cOMMITTEE

Minutes of Monday, September 12, 2016 Meeting

 

Minutes for 6:00 PM, Monday October 11, 2016 meeting of Ascutney Fire District #2 Prudential Committee in Martin Memorial Hall.

Present: Prudential Committee Members Everett Bingham and William Southard. Also present was Fire District Manager Ed Morris

 

  1.  Call to Order. Everette called the meeting to order at 6:05 PM.
  2. Changes to the Agenda. Added Acceptance of Harold Pykes Resignation Everette Bingham made a motion Seconded by William Southard to add the item after item 2 and before item 3, Motion passed 2-0
  3. Approve Harold Pykes Resignation dated October 1, 2016

          A motion was made by Everett Bingham seconded by William Southard to approve the resignation of Harold Pyke dated October  

          1, 2016, Motion Passed 2-0

  1. Approve Minutes from September 12, 2016 A motion was made by William Southard seconded by Everett Bingham to approve the Minutes from September 12, 2016 as written, Motion passed 2-0
  2. Loan Disbursement – An email was received asking the status of our revolving loan. The board had a few questions about the possibility of using this money for another project, or the use of it for future projects. Ed Morris will call and get more details on the loan terms.
  3. Capital Assets Policy (Second Reading)- Ed Morris explained that according to the auditors we need to adopt a capital asset policy to track the assets of the water district and to apply proper depreciation to our books. The policy was moved to a third reading.

  4. Route 12 Project Update Ed stated the route 12 project is moving along at a good pace. The bid has been awarded to Knotts excavating who plans on starting the project later this month. They plan to be done by Thanksgiving. The end date for the project is December 15th

  5. Any new business that can legally be discussed. None

  6. Approve Warrant. William Southard made the motion, seconded by Everett Bingham to accept Warrant #71 as amended dated 9/8/2016 with operating expenses of $3159.66 and project expenses of $4595.00 equaling a total expenditure for the period of $7754.66. The vote in favor was 2-0; the motion carried.

          William Southard made the motion, seconded by Everett Bingham to accept Warrant #72 dated 10/11/2016 with operating expenses

          of $2470.60 and project expenses of $35,750.00 equaling a total expenditure for the period of $38,220.60. The vote in favor was 2-0;

          the motion carried.

     10. Adjournment Everett Bingham made the motion, which was seconded by William Southard, to adjourn. The motion passed 2-0,  

          meeting adjourned at 6:38 PM.

Prudential Committee

ASCUTNEY Fire District #2

NOTICE OF MEETING

6:00 PM, Tuesday, OCT. 11, 2016

MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

 

Agenda for 6:00 PM, Tuesday, October 11, 2016 meeting of the Prudential Committee of Ascutney Fire District #2. 

  1.      Call to Order

  2.      Changes to the Agenda

  3.      Approve Minutes for September 12, 2016

  4.      Loan Disbursement

  5.      Capital Assets – Second Reading

  6.      Route 12 Project Update

  7.      Any other information that can legally be discussed

  8.      Approve Warrant

  9.      Adjournment

ASCUTNEY FIRE DISTRICT #2

prUDENTIAL cOMMITTEE

Minutes of Monday, September 12, 2016 Meeting

 

Minutes for 6:00 PM, Monday September 12, 2016 meeting of Ascutney Fire District #2 Prudential Committee in Martin Memorial Hall.

Present: Prudential Committee Members Harold Pyke, Everett Bingham and William Southard. Also present was Fire District Manager Ed Morris

 

  1. Call to Order. Harold Pike called the meeting to order at 6:05 PM.
  2. Changes to the Agenda. Ed added discussion about generator maintenance to the Agenda.                                                                                                                 Everette Bingham made a motion Seconded by William Southard to add the item after item 7 and before item 8, Motion passed 3-0
  3. Approve Minutes from August 8, 2016 A motion was made by Everett Bingham seconded by William Southard to approve the Minutes from August 8, 2016 as written, Motion passed 3-0
  4. Approve Prudential Committee Vacancy Announcement and Procedure- Ed Morris discussed the statutory procedure to fill a vacancy on the board. The vacancy will be created when Harold moves out of the district sometime in October. Ed asked Harold to write a resignation letter effective the end of October, and the announcement of the vacancy will be posted once the letter is received. There will be a special district meeting warned and the vote of the membership will take place at this meeting. No Motion was made, but the procedure and announcement were approved by the board.
  5. Capital Assets Policy (First Reading)- Ed Morris explained that according to the auditors we need to adopt a capital asset policy to track the assets of the water district and to apply proper depreciation to our books. The policy was distributed and discussed. The policy was moved to a second reading.
  6. Use of Town Staff - Ed Morris advised the Prudential Committee that the use of Town Staff for administrative support was still being worked on and analyzed. He submitted a spreadsheet showing highway department wages and explained that $20.00 per hour would be invoiced to the District from the Town
  7. Route 12 Project Update Ed stated the route 12 project is moving along at a good pace. The permits have been filed, and the RFP is going out this week. The project plan is to start construction by October 17th and finish within 4-6 weeks.
  8. Kinsley Generator Maintenance Proposal A proposal of a semi-annual generator maintenance program was handed out. The Proposal was for two services per year on each generator with an annual cost of $1,662.00. Ed recommended going with a single service which would equal $956.00 and allowing our operator to conduct the basic visual inspection another time throughout the year.                                                                                                                                        William Southard made a motion seconded by Everett Bingham to purchase the once a year service agreement for the price of $956.00, Motion Passed 3-0
  9. Any new business that can legally be discussed. None
  10. Approve Warrant. William Southard made the motion, seconded by Everett Bingham to accept Warrant #71 dated 9/8/2016 with operating expenses of $3069.19 and project expenses of $1650 equaling a total expenditure for the period of $4719.19. The vote in favor was 3-0; the motion carried.
  11. Adjournment Everett Bingham made the motion, which was seconded by William Southard, to adjourn. The motion passed 3-0, meeting adjourned at 7:00 PM.

Prudential Committee

ASCUTNEY Fire District #2

NOTICE OF MEETING

6:00 PM, Monday, Sept. 12, 2016

 

MARTIN MEMORIAL HALL, ASCUTNEY VERMONT

 

Agenda for 6:00 PM, Monday, September 12, 2016 meeting of the Prudential Committee of Ascutney Fire District #2. 

  1.      Call to Order

  2.      Changes to the Agenda

  3.      Approve Minutes for Aug 8, 2016

  4.      Approve Prudential Committee Vacancy announcement/procedure

  5.      Capital Assets – First Reading

  6.      Use of Town Staff Discussion

  7.      Route 12 Project Update

  8.      Any other information that can legally be discussed

  9.      Approve Warrant

  10.      Adjournment